Describe your workflow.
We'll automate it.

Fixed-price automation builds with human-in-the-loop safety. No black boxes. No vendor lock-in. Just systems that work.

Book an Intro Call →See how it works ↓

workflow automation · fixed-price builds · human-in-the-loop

workflow.build● live
input

Manual Handoffs

Your tools don't talk. Your team moves data between them.

transform

Maintain Builds

Scoped, fixed-price, human-in-the-loop

output

Automated System

Runs reliably. No black boxes.

fixed scope · fixed price · no lock-in

Your team is still doing this manually

Every manual process is a bottleneck waiting to happen. These are the workflows we automate most.

Copy-pasting data between tools

Every manual transfer is a chance for errors and lost hours.

Chasing approvals over email

Decisions stall when workflows live in inboxes.

Running reports by hand

Someone rebuilds the same spreadsheet every Monday.

Onboarding with checklists and hope

New clients fall through the cracks when the process lives in someone's head.

We build the automation. You keep the control.

Maintain implements workflow automation for operations teams. We don't sell software — we build custom automation systems that integrate with your existing tools. Every build includes approval gates, logging, and documentation.

Human-in-the-loop

Approval gates at every critical step. Nothing runs without your sign-off.

Full visibility

Logging, monitoring, and alerts. You see exactly what's happening, when it happens.

Your tools, connected

We integrate what you already use. No new platforms to learn. No vendor lock-in.

Integrates with your existing stack

SlackHubSpotSalesforceGoogle SheetsAirtableNotionZapierQuickBooksStripeJiraMonday.comTwilioSlackHubSpotSalesforceGoogle SheetsAirtableNotionZapierQuickBooksStripeJiraMonday.comTwilio

Three steps to automated operations

1

Intro Call

Free · 30 min

Tell us what you want automated. We map your workflow and pinpoint the highest-impact things to automate.

2

We Build It

2-8 weeks

Fixed-price automation build. Weekly check-ins. You see progress as it happens. Approval gates, logging, and documentation included.

3

It Runs. You Own It.

Ongoing support available

Your automation goes live with monitoring and alerts. Full handoff with documentation. Optional maintenance retainer available.

Automations we build

Real workflows. Real integrations. Here's what “automation” actually looks like.

Lead Intake
Form submitted → CRM entry created → Slack notification → Follow-up email scheduled
Client Onboarding
Contract signed → Welcome email sent → Task list created → Team notified
Invoice Processing
Invoice received → Data extracted → Approval requested → Payment scheduled
Report Generation
Scheduled trigger → Data pulled → Report compiled → Sent to stakeholders
Review Collection
Service completed → 3-day delay → Review request sent → Response tracked
Employee Offboarding
HR trigger → Access revoked → Equipment return → Final paycheck queued

How to work with us

step 01

Start here

Intro Call

A 30-minute call where we map your workflow and pinpoint what's worth automating.

  • Workflow mapping
  • Automation opportunity analysis
  • A clear recommendation
  • No commitment, no pressure
Book Your Call →

step 02

Automation Build

We implement your automation. Fixed price, fixed scope. No surprises.

  • Fixed-price implementation
  • Weekly progress check-ins
  • Approval gates + logging
  • Full documentation + handoff

Starts with an intro call

step 03

Automation Maintenance

Keep your automations running smoothly with ongoing support.

  • Monitoring + alerting
  • Updates + adjustments
  • Priority support
  • Monthly retainer

Available after your build

All builds can include: monitoring dashboards · alert configurations · control panels · approval workflows · system documentation

Recent builds

Real projects. Real outcomes.

HealthcareOnboarding Automation

Cross-team onboarding automation

Slack-native onboarding across six departments. One intake form fans out to task lists, auto-provisions accounts, and feeds a live leadership dashboard.

4.5 hrs → under 1 hr per hire~28 hrs/month saved
E-commerceAI + Human-in-the-Loop

AI product listing pipeline

Raw product photos become SEO-ready Shopify listings through a vision pipeline — with a human approval gate before anything publishes.

Photos → live listingsApproval-gated
HospitalityPipeline Integration

Unified catering sales pipeline

Every inbound lead — phone, email, web form, calendar — lands in one pipeline with context, deadlines, and automated follow-up.

7 systems integratedClosed-loop follow-up
Daniel Boules

Who builds it

You work directly with the person building your systems.

Maintain is run by Daniel Boules, an IT & automation engineer. No account managers, no handoff to a junior team — the person who scopes your build is the person who ships it, documents it, and hands it over.

The work behind it is real and shipped:

  • Onboarding bots that provision accounts and drive task lists through Slack
  • Approval-gated referral and review workflows for healthcare operations
  • Reporting dashboards that pull daily numbers automatically
  • Intake and inventory systems with built-in alerts and follow-ups
Meet Daniel →

Common questions

Ready to stop doing it manually?

Book an intro call. Tell us what you want automated. We'll map the workflow and build it.

Book an Intro Call →

Not ready to talk? Leave your details.